Administrative Assistant

Location: Houston, TX

Department: Admin Assistant

Type: Full Time

Min. Experience: Experienced

Bilfinger is a leading international industrial services provider.  The Group enhances the efficiency of assets, ensures a high level of availability and reduces maintenance costs. The portfolio covers the entire value chain from consulting, engineering, manufacturing, assembly, maintenance, plant expansion as well as turnarounds and also includes environmental technologies and digital applications.  The company delivers its services in two business segments: Engineering & Technologies as well as Maintenance, Modifications & Operations. Bilfinger is primarily active in the regions Continental Europe, Northwest Europe, North America and the Middle East.

Bilfinger North America Holding Inc. is currently looking for an Administrative Assistant based at our Houston, TX location to support our legal and finance departments. We are in need of a self-motivated and experienced Administrative Assistant that can work in a fast paced organization.

 Essential Duties and Responsibilities:

  • Answer and direct phone calls
  • Organize /  schedule appointments and meetings
  • Write and distribute email, correspondence memos, letters, faxes and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Update and maintain office policies and procedures.
  • Order office supplies and research new deals and suppliers.
  • Maintain contact lists.
  • Book travel arrangements.
  • Submit and reconcile expense reports.
  • Provide general support to visitors.
  • Liaise with executive administrative assistant to handle requests and queries from senior managers.
  • Assist with the preparation of reports and presentations.
  • Organize company meetings and events.
  • Preparing correspondence, as well as organizing flow of information between interested parties.
  • Preparing and maintaining necessary file information and documentation.

Qualifications:

  • Associated degree in administration or equivalent Bachelor’s Degree preferred.
  • 3+ plus years related administrative and document control experience.
  • Strong communication and customer service skills.
  • Detail oriented and organized.
  • Intermediate proficiency MS Office.
  • Strong PowerPoint skills and able to demonstrate capabilities.
  • Experience arranging schedules, coordinating and booking domestic and international travel, and processing travel claims.
  • Proven ability to work with frequent interruptions and distractions, ability to quickly change work flow priorities, and be able to prioritize, handle multiple tasks and meet critical deadlines under pressure.
  • Demonstrated strong organizational skills, degree of accuracy with attention to detail, as well as experience maintaining confidentiality.

If you are seeking an innovated position with an international company, please apply at www.is-usa.bilfinger.com.

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